Working with multiple authors can be tough. It’s a challenge to keep track of what everyone is working on and how they are progressing with their tasks. One recommendation we make is to have a maximum of five authors assigned to content development. This helps ensure accuracy and efficiency. In fact, the Content Development Plan doesn’t go any higher than that.
When managing multiple authors, here are four tips to ensure successful content development.
Tip 1: Encourage Constant Communication
Provide an avenue of communication for your authors. Constant communication can ensure that authors aren’t doing duplicate and inconsistent work. They can also help each other out and provide support to authors who may be struggling a bit.
Tip 2: Dedicate a Senior Author
Sometimes having a senior author leading the effort can help ensure consistency in content. The senior author can be the decision maker in determining what content is repeatable and should be created as Panviva reusable content, or in its own Panviva procedure. This can help eliminate duplicate work, as well as ensure correct linkage between content.
Tip 3: Keep Content Development Plan Up-to-Date
The Content Development Plan is where authors keep track of their progress. They make notes of which documents are complete, how long it took to complete them and which process stage the document is in. By keeping the Content Development Plan up-to-date, you can see where authors are in the development process and move things around (authors and documents) to meet timeframes.
Tip 4: Utilize the Editor
The editor is the first pair of eyes to review authors’ content. This person is usually a Panviva content developer whose goal is to ensure Panviva’s style and format guidelines are met. As part of their review, the editor looks at content from the perspective of a new hire and will make suggestions and recommendations on how to improve the content. If you would like the editor to pay close attention to something in particular, tell them ahead of time. Use the editor to help make sure your authors’ content isn’t too disconnected.
Having multiple authors write content doesn’t have to be complicated. If you take these tips into consideration, the process can be managed successfully.
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